Checklist of Equipment & Tools for an NGO Photographer

Photojournalism and documentary photography are fields that, most of the time, are developed gradually and exponentially while gaining more experience, building up a quality portfolio, and mastering the art of telling a story with a series of images.

Knowledge and skills are obtained with the passing of the years working with the equipment that one could afford at that time. The logical next step in development is upgrading equipment when the current gear isn’t enough, or simply does not live up to the final expectations of the work to be achieved.

Checklist of Equipment for an NGO Photographer

The truth is that there is not a written book to tell which is the superlative photography equipment to have, as, on many occasions, creativity is capable of overcoming technology and budget restrictions.

Although it is also fair to mention that quality equipment will make the workflow much smoother.

As a professional, I have traveled to over 50 countries and photographed people in their natural environment, translating, through the camera, the subtle threads of daily life that are shared across cultures, borders, and races.

I have had a particular interest in collaborating with NGOs to document their impact on the society and the reality of the people they intend to help. Through this article, I intend to share with you some tips and the checklist of equipment I use during those assignments.

Get two camera bodies

If you’re seriously thinking about breaking into this field, it is indispensable to have two camera bodies.

Working in an unfamiliar field under precarious circumstances, and in an isolated place, means that anything could happen. What would you do if your only camera breaks and you can’t replace it immediately?

That fear grows by knowing that an NGO invested money in you to be there, and like with any other client, they deserve to receive the promised results on time. That’s why I carry with me the new Canon EOS R and my old buddy, an EOS 6D.

Canon EOS 6D

This year I found myself in the dilemma of moving from a DSRL system to mirrorless. I got very close to jumping ship to another brand, but finally, Canon joined this market, and I decided to stay with them due to the investment I have done on EF lenses and the promises from this camera. The EOS R generates excellent results while being 15% smaller and 14% lighter. This offers a competitive edge as a photojournalist and travel photographer.

Invest in good glass

Get the best lenses you can afford. Having the newest camera model doesn’t mean anything if you don’t have a trustworthy objective to place in front of it.

Otherwise, the whole quality will be compromised. There are infinite discussions about prime vs. zoom lenses, or first-party vs. third-party manufacturers.

I love prime lenses because I get to use a wider aperture, such as f/1.4, and the images are exceptionally sharp with beautiful bokeh. However, zoom lenses allow me to shoot at a variety of focal lengths to quickly change perspective and add variety to the shots within a second, something that can’t be overstated.

For the traveling photographer, carrying around five or six different lenses is somewhat of a burden. If you like to pack light and are prepared to compromise slightly on the image quality and the ability to shoot a wide aperture, then a zoom lens is an ideal choice for you.

When the battle is waged between first and third-party lenses, the first-party lenses have the advantage on two fronts: bringing a superb quality and guaranteeing full electronic compatibility between the camera and the objective.

Not to be left out of the game, third party lenses come with some advantages of their own: third-party companies can to step in and fill the gaps of focal lengths not covered by camera manufacturers. Also, on many occasions, the quality of these glasses is equally good and much more affordable.

I have quite a good collection of lenses, but that doesn’t mean that I always carry all of them with me. It all depends on the type of work I will do, the location, and the style of photos I will produce. Here is a list of lenses with an explanation of use in a nutshell:

Bring some lights with you

Shooting outdoors doesn’t mean that you can’t take full advantage of the creativity brought by speedlights and flashes. Using them for an outdoor daytime portrait session allows us to fill in some of the shadows when shooting outdoors.

To best fill in those shadows, it is needed to modify the light to soften it. Some other key elements are reflectors to bounce the flash or a diffuser to widen the flash source for more flattering lighting.

I use the Metz Mecablitz 64 AF-1 as it offers something that is not seen on some popular flash brands: a built-in sub-flash. The stationary secondary flash tube (secondary reflector or sub-reflector, as Metz refers to it) is situated directly below the main flash head. It can be activated as a fill light when the main head is raised or swiveled, for bounce applications.

Mecablitz M400
Metz Mecablitz 64 AF-1

As a more compact option, the Mecablitz M400 suits very well with mirrorless cameras and still with wireless TTL metering, full manual control, and a built-in video lamp.

A tripod is like having an ace under your sleeve

Most people would think that documentary photography doesn’t require having a tripod in comparison to landscape photography, where it becomes almost mandatory to capture long exposures.

However, this asseveration is far to be true. For instance, taking photos of small objects up-close can require a lot of skill, and minor movements will be crucial to a sharp image. Using a tripod will noticeably reduce unwanted movement of the camera, especially during low light conditions. Instead of thinking about the extra weight, consider that using a tripod in photography forces you to take your time when setting up a shot and subsequently gives you more time to compose your image. The additional time spent on getting your tripod ready can be an investment as it helps you to focus more on your image-taking. This can, in turn, result in better pictures.

The market is full of different options for different specializations and different price tags. As a personal selection, I always go with a trustworthy brand, such as Manfrotto, to guarantee the safety of my camera. To minimize weight without compromising stabilization, I bring to my assignments the BeFree Advanced GT Carbon and as a secondary complement, the BeFree Carbon. Both options can hold a load capacity of 10kg while weighing only 1.5kg, something to consider for traveling and jumping from location to location.

Memory: shoot fast, shoot safe

On an assignment that lasts 1-2 weeks, I shoot an average of 10,000 pictures or more.

This means that I have an increasing need for having quality memory cards to store a significant amount of information safely. After all, the last thing that I need at the time of working in the field is losing all that content due to corrupted cards. That’s probably the worst nightmare of any photographer. The important thing to keep in mind when it comes to SD cards is writing speed. How fast your camera can take photos is a factor of both your camera and your SD card. Whichever one is slower will limit your how fast photos can be taken during a burst and how long you can sustain that burst.

Most of the cameras support nowadays UHS-II format, the latest adaptation of SD card standards, which, through the addition of another row of contact points, allows for increased bandwidth over older SD cards. In this regard, I always go with Lexar Professional 2000x, an SDXC UHS-II storage device that is capable of reading speeds of up to 300MB/s. I have two sets of 128GB, 64GB, and 32GB each.

After photographing and as soon as I can, I always do a minimum of two backups of all the images I have taken in external hard drives that I keep in separate places to minimize the risk of losing them at once. With LaCie, I have found the perfect balance between spiffy-looking, pocket-size mega-storage, and extremely robust and portable drives.

All these points are for me a priority considering the working conditions in remote places where I am during assignments such as being in the jungle of Borneo, the highlands of northeast India, or a tiny village in Bosnia. The drive must withstand even the toughest of beatings.

In this regard, I always bring with me the – always reliable – LaCie Rugged Mini 4TB USB-C and most recently, the LaCie Rugged SSD Pro. This last addition has been a game-changer in the industry. The small size of 9.6cm and 100g which is 100% water and dust-proof makes it great storage for the adventurer.

As soon as I come back home, I do a third backup with the LaCie Mobile Drive 5TB, an option that dishes up to 540MB/s for high-res transfers and keeps up to 500k high-resolution photos.


Once I’m back home, I tend to do a third backup at my desk and to keep a good organization between the three drives, I have found LaCie’s Toolkit very handy. This easy-to-use software includes backup, restore, and mirroring utilities. It allows me to either back up manually or just set-and-forget, in the latter case so that my content is constantly being backed up whenever anything changes.

The Mirror function, not surprisingly, let me sync files in a folder on my computer with a folder on the drive. Whatever I place in (or remove from) a mirrored folder will show up on (or be removed from) the other folder.

Get a good bag with room to grow

Where and how can you pack all of those bulky devices and still be able to move from one place to another? Is it essential to have a good quality camera bag?

The protection of expensive gear comes first when traveling. A camera bag must not only look good and fit nicely around the shoulders, but it should also give easy access to the camera and protect everything you are carrying.

The Manfrotto Pro Light Switch-55 is a trolley case that I use very often when I have to take a flight when working abroad. I can have it with me as carry-on luggage, and it can hold two DSLR bodies, up to 4 or 5 lenses, a 17″ laptop, and other accessories. Aside from the photography equipment. I’m a big fan of the Deuter Helion 80 and Deuter Helion 60 to bring my personal belongings while carrying my photography equipment. I have noticed that these trolleys complement each other efficiently.

Once I arrive at the location and install myself in the place where I will be working, I transfer the equipment that I will be using during that day from the trolley to my backpack, leaving the rest stored. For instance, I never carry with me my computer when photographing. It stays at the accommodation until I come back to start working on the editing.

Lowepro ProTactic 450 AW II

After many years of trying different backpacks, now I am particularly attached to the Lowepro ProTactic 450 AW II due to its rugged versatility and armored protection. One of the features that I appreciate the most is having multiple access points for camera bodies, lenses, or a drone. This is a pinpoint never to miss a critical moment.

Back to business

As a freelancer, I spend 50% of my time behind the camera and the other half behind the computer working on the photos.

Here I also use gadgets that make the workflow easier and faster. Despite the fact of being a Mac or Windows user, I always recommend having a good monitor to work on the editing process. I use a BenQ SW271 for having a 4K resolution, 14-bit 3D-Lut, factory calibration, 99% AdobeRGB / 100% sRGB gamut coverage.

BenQ SW271

To have an extra punch in color accuracy, I also work with a color calibrator, such as the X-Rite i1 Display Pro. These tools are handy when planning ahead which images I’m going to print in any format. If you are thinking of exhibiting your pictures, I highly recommend not overestimating the importance of color accuracy.

Image editing

Image editing is the phase of selecting a series of images that will be used as part of a photography project. This essential step makes it possible to isolate photos that will tell a story.

Editing is not a task that the photographer will do in one sitting. Normally, it is a process that is done through different steps. From the elimination of the technically bad pictures, to choosing the photos that are more visually pleasing, to the final selection of the images that are most adequate for the project. In the same regard, one can spend a couple of minutes editing a single photo or entirely days working on the same picture. It all depends on how detailed you want to be.

There are many software programs available for any budget and level of knowledge. As most of the photographers, I used Adobe Lightroom as my main choice for many years. Although, since I discovered Skylum’s Luminar, I edit my work through this program. The reasoning is based on their sky tuning tools, polarizing filters, and AI adjustments, among many other improvements.

Skylum Luminar

As an additional complement, I recommend using Tourbox. This startup recently launched a Kickstarter campaign to produce a new, innovative controller for creative professionals to more easily edit photos and videos.

The idea is simple; it eliminates as many of those keystrokes and mouse clicks as possible, so that you can create the same beautiful artwork as ever in a fraction of the time. To connect all these peripherals, I use the Elgato Thunderbolt 3 Pro Dock. The dock’s overarching purpose is to offer as many useful ports and connectors as possible. It drives two monitors at 4K60 via the dedicated DisplayPort connector and over the second Thunderbolt 3, or a single 5K screen while offering up to 170W (20V, 8.5A) of power. It has become the heart of my working station.

Elgato Thunderbolt 3 Pro Dock

There’s a lot more to breaking into NGO photography or photojournalism than just having the right gear, and even if you do everything right, there are no guarantees that you will succeed. It all depends on your capacities and experience as a photographer. But at least investing in appropriate equipment will put you on the right track.

Bonus: Working on international assignments allows me to travel to remote places. Many times, I take the chance to combine work with other photography passions, such as photographing landscapes. For that, I use a complete set of squared 100mm filters by Cokin. Nevertheless, I recommend bringing with you at least some screw-on round filters such as Circular Polarizers and Neutral Density filters.

To see the complete list of equipment I use, please visit Photo Picturesque and follow me on Instagram!

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